Administrative Assistant

Operations · Bala Cynwyd, Pennsylvania
Department Operations
Employment Type Full-Time


The decisions we make shape our lives and those of the people around us. There is not a more important set of skills that we can teach today’s youth than how to approach decision-making. That is what we aim to do.

The Alliance for Decision Education is a nonprofit organization that is driving a revolutionary shift in the way that we think about education. Our mission is to improve lives by empowering students with essential skills and dispositions for making better decisions. We are driven by this mission, supported by science, and backed by a growing list of global luminaries and leaders.

The Alliance is committed to an inclusive, supportive, and collaborative culture. Our team is made up of diverse, dedicated, and driven educators, researchers, subject matter experts, and other professionals who have come from different backgrounds for a common purpose. We are a proud Equal Opportunity Employer.


Employees receive a comprehensive total rewards package which includes: competitive compensation that is commensurate with experience, employer-paid medical, vision, and dental premiums for both the employee and their dependents, a 401(k) plan with a dollar-for-dollar match up to 5%, generous paid time off (PTO), equipment and supplies to work remotely, and additional resources to help employees do their best work.


The Administrative Assistant will provide administrative and clerical support for the organization. This individual will handle a variety of responsibilities across multiple departments in an attempt to make organizational operations, projects, and processes more effective and efficient.

The Administrative Assistant will report to the Director of Operations as a part of the Operations Department, which is responsible for ensuring that the Alliance has the people, processes, and platforms to optimize organizational health and achieve our mission.

We expect this individual to adhere to the Alliance’s hybrid work schedule, working both remotely and from our office in Bala Cynwyd, PA. They must work in the office at least two to three days a week initially, with additional days as needed.


  • Administrative Work
    • Maintain, organize, and order general office supplies and equipment to ensure employees have everything they need
    • Assist with general office-related work, including furniture or layout changes and simple technology set-up and requests
    • Enter data into organizational databases
    • Prepare hard copy materials (e.g. printouts, presentations, etc.) for meetings
    • Copy, print, and scan organizational documents
    • Answer phone calls and take messages as necessary
    • Receive, sort, and distribute the mail
  • Communication and Coordination
    • Assist with planning and coordination of organizational events, including both external and staff events
    • Communicate and collaborate with internal staff, as well as external vendors and stakeholders
    • Coordinate travel arrangements for members of the staff
    • Take detailed meeting notes and follow up on action items until completed
  • Other
    • Review, proof, and format documents as requested
    • Conduct research on various topics as requested
  • These duties may change or expand over time consistent with our organization’s initiatives.


  • Experience and Skills
    • 3+ years of experience as an Administrative and/or Executive Assistant
    • Exceptional attention to detail and time management skills
    • Demonstrated ability to organize, prioritize tasks, and meet deadlines
    • Excellent written and verbal communication skills
    • Event planning or coordination experience is preferred
    • Technologically proficient; experience with Google Workspace and/or AirTable (or a similar CRM) is preferred
    • Basic office technology experience, including working with multi-function printers
    • Ability to lift and/or move boxes weighing up to 15-20 pounds
    • Experience or interest in education and/or nonprofit management is a plus
  • Attributes and Characteristics
    • Responsible, diligent, and conscientious, with outstanding organizational skills and attention to detail
    • Resourceful and proactive
    • Capable and willing to be flexible and adapt to changing conditions
    • Professional and emotionally mature
    • Personable and positive
    • Collaborative with a passion for the mission and the success of the organization

Thank You

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  • Location
    Bala Cynwyd, Pennsylvania
  • Department
  • Employment Type